Travel Coordinator

Location: Costa Mesa, California
Date Posted: 02-07-2018

MaxGen Energy Services ( is the nation’s largest independent service provider for the clean energy industry. 
MaxGen has two major lines of business.  The first is the planning, design and construction of electric vehicle (EV) charging and battery energy storage infrastructure.  MaxGen is a specialist in the market and serves many of major companies leading the electrification of passenger and fleet vehicles.  The second line of business is comprehensive operations and maintenance services for solar, battery energy storage, and EV infrastructure owners and operators around the United States. 
The company has a central operations center and a team of nation-wide highly-trained technicians to provide in-the-field O&M services for commercial, industrial, and utility customers and has a distinguished reputation for safety and performance.

The Travel Coordinator will play a key role on our procurement team making commercial travel arrangements for MaxGen Employees.  This position consists of 80% travel coordinator duties and 20% administrative and reporting duties.  We are seeking an individual who thrives in a high growth business environment, is very organized, detailed, customer service and team oriented.


The following responsibilities are not limited to:
  • Coordinate travel arrangements including air, hotel and ground transportation at the lowest possible fares. Establish and utilize preferred vendors to maximize savings.
  • Follow and enforce company procedures and travel policies.
  • Provides clear and concise travel details/itineraries to traveler and provide troubleshooting
  • support when needed.
  • Prepare monthly reconciliation of travel credit card statements.
  • Provide accurate records and reports which tie travel expenses to appropriate departments
  • and work orders.
  • Provides positive customer service to internal employees/customers.
  • Performs other office and clerical duties and special projects as assigned.


Education and Experience
  • High school education and completion of an accredited travel school program or equivalent work experience.
  • 3 – 5 years’ experience working in an office environment
  • 1 year of experience making travel arrangements (airline/hotel bookings) in a corporate environment.
  • Associates Degree
  • Internet wiz and/or professional shopper who can find goof deals and continually strive to lower travel costs
Skills and Competencies
The successful candidate must be able to demonstrate the following skills:
  • Ability to follow policies and procedures and directly contribute to a positive work environment.
  • Ability to Plan and organize: Use time efficiently when prioritizing and planning work activities; develop realistic action plans.
  • Ability to Problem-solve:  identify problems, gather and analyze information, and resolve problems in a skillful and timely manner.
  • Demonstrate strong written and verbal communication skills to work with internal clients and external contacts.
  • Demonstrate quality workcontinuously seek ways to improve and promote quality work, and demonstrate the ability to be accurate, detail-oriented, and thorough.
  • Demonstrate a strong track record of maintaining confidentiality and using appropriate judgment and discretion.
  • Knowledge of commonly-used concepts, practices, and procedures in a corporate office;
  • Experience making travel arrangements for a large number of people.
  • Must be proficient in Microsoft Office, and have advanced Excel and internet Skills.  SharePoint and Salesforce preferred.
  • Travel may be required – less than 5%
  • Normal Office Environment
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
  • Occasionally move about inside the office to access file cabinets, office machinery, etc
  • Frequently communicates with employees and customers
MaxGen is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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