Accounts Payable Specialist

Location: Costa Mesa, California
Date Posted: 10-22-2018
About MaxGen

MaxGen Energy Services ( is dedicated to developing, maintaining, and operating infrastructure that supports alternative energy technologies.
At the core of the company, MaxGen is an alternative energy services company, providing commercial and utility scale design, operations and maintenance, and asset management services, and the company is recognized as the largest independent providers for solar O&M services in the United States. The team has a nation-wide footprint to provide in-the-field O&M services, and currently manages some of the largest operating solar plants in the US. The company has a distinguished reputation for safety and performance when it comes to O&M services.
MaxGen also has considerable experience with the development, design, installation, and maintenance of electric vehicle service equipment (EVSE) and battery energy storage systems (BESS). As an OEM service provider to many manufacturers, MaxGen has amassed industry-leading experience with EVSE and BESS installations.
By incorporating the nationwide footprint and our O&M protocols, MaxGen not only brings experience and confidence to our customers’ projects, but also our services remain an asset for the entire lifetime of the projects. 

The Accounts Payable Specialist will be responsible for preparing and processing all accounts payable including vendors, expense reports, and credit cards for multiple locations/cost centers, payment of vendors, maintenance of accurate and timely records and communicating with the Accounting department and field operations.

•    Code and enter invoices and payments into the accounting system
•    Prepare and process AP checks and prepares AP mailing
•    Maintain basic knowledge of GL chart of accounts
•    Maintain AP reports, files, vendor list, reconcile monthly vendor statements, Set up new vendors including payment terms
•    Communicate with vendors and resolve open issues, disputes, and inquiries
•    Work with corporate and field operations groups for AP documentation and approval
•    Assists in monthly closings and ensure all invoices are entered by the closing deadline
•    Date stamp all incoming mail on a daily basis to ensure timeliness
•    Prepare weekly disbursement lists in excel spreadsheet
•    Code credit card transactions with GL and jobs in excel spreadsheet, gather credit cards receipts, upload credit card detail to the accounting system
•    Prepare annual 1099 tax forms
•    Support accounting personnel
•    Performs other accounting duties as assigned

•    Associate’s Degree in Accounting or Business- related field
•    1-2 years Accounts Payable / Accounting-related field
•    Knowledge of MS Office (Word, Excel, Outlook, Internet Explorer)
•    Basic knowledge and understanding of accounting principles/practices
•    Experience with accounting software a plus
•    Ability to multi-task in in a fast paced environment
•    Excellent communication, both written and verbal
•    Organized - prioritizes work activities and time efficiently
•    Detail oriented - demonstrates accuracy and thoroughness to ensure work quality
•    Strong initiative and ability to problem solve
•    Dependable - consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
•    Flexible schedule during monthly financial closes

  • Limited Travel< 10%  of the time
  • Normal Office Environment
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer
  • Occasionally move about inside the office to access file cabinets, office machinery, etc
  • Frequently communicates with employees and customers
  • The above statements are intended to describe the general nature and level of work being performed by the incumbent. This is not intended to be an exhaustive list of all responsibilities, duties, and skills requires of personnel.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this position, as listed above.

    MaxGen is an Equal Opportunity Employer committed to engaging a diverse workforce and sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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